Privacy policy

1         Data Privacy Notice

We, ROTZINGER Group AG, Rinaustrasse 30, 4303 Kaiseraugst, Switzerland the website operator and the controller responsible for processing personal data of website users. Our contact information is available in the imprint of the website, and contact persons available to answer questions related to the processing of personal data are listed directly in this Privacy Statement. We take the protection of your privacy and your private data very seriously.

We collect, store, and use your personal data only in accordance with the content of this Data Privacy Declaration as well as applicable data protection law regulations, in particular the European General Data Protection Regulation (GDPR) and national data protection provisions. The purpose of this Data Privacy Declaration is to inform you of the scope of personal data that is processed in conjunction with your use of the website, as well as the purposes of that processing.

2         General information

2.1       Personal data

Personal data is information about an identifiable or identified natural person. This includes all information related to your identity, such as your name, your e-mail address, or your mailing address. Information that cannot be associated with your identity – such as statistical information, for instance the number of website users – is not considered personal data.

You can generally use our website without disclosing your identity and without providing any personal data. In this case, we will only collect general information regarding your visit to our website. However, personal data will be collected from you in order to carry out some of the services we offer. We will then generally only process this data for the purpose of using this website, in particular to provide you with the desired information. When personal data is collected, only data that is absolutely necessary must be provided. You may have the opportunity to provide further information, but this will then be done on a voluntary basis. In each case, we will indicate whether the fields are mandatory or voluntary information. We will then provide further information on the concrete details in the relevant section of this Data Privacy Declaration.

No automated decision-making is carried out based on your personal data in conjunction with the use of our website.

2.2       Processing of personal data

We store your information on specially protected servers within the European Union. These are protected via technical and organisational measures against loss, destruction, access, modification, or processing of your personal data by unauthorised personnel. Access to your data is granted to only a few, authorised individuals. These individuals are responsible for technical, commercial, or editorial servicing of the servers. Despite regular controls, however, it is not possible to provide complete protection against all hazards.

Your personal data is transmitted over the internet in an encrypted format. We use TLS-encryption (Transport Layer Security) for data transmission.

2.3       Transmission of personal data to third parties

Generally, we use your personal data only in order to perform services that you request. If we use external service providers in order to provide our services, then they are likewise permitted to access the data only for the purpose of performing the services. We use technical and organisational measures to ensure compliance with data protection law regulations, and we likewise obligate our external service providers to take similar measures.

Furthermore, we do not transmit your data to third parties without your express consent, in particular not for advertising purposes. Your personal data is disclosed only if you have personally consented to this when you provide the data, or if we are entitled or obligated to disclose the data under the law and/or official or court order. This may include, in particular, providing information for the purposes of criminal prosecution, to avoid danger, or to exercise intellectual property rights.

If we transmit your personal data ourselves or via service providers to states outside of the European Union, we comply with the special provisions of Art. 44 et seqq. GDPR in doing so, and likewise obligate our service providers to comply with these regulations. Therefore, we will only transmit your data to states outside of the European Union if the level of protection granted under the GDPR can be ensured. This level of protection is ensured, in particular, through an adequacy decision of the EU Commission or suitable guarantees according to Art. 46 GDPR.

2.4       Legal bases of data processing

If we obtain consent for the processing of your personal data, then Art. 6 para. 1 lit. a) GDPR serves as the legal basis for data processing. 

If we process your personal data because this is necessary to fulfil a contract or in the course of a relationship that is similar to a contract with you, then Art. 6 para. 1 lit. b) GDPR serves as the legal basis for data processing. 

If we process your personal data in order to fulfil a legal obligation, Art. 6 para. 1 lit. c) GDPR serves as the legal basis for data processing.

Furthermore, Art. 6 para. 1 lit. f) GDPR can serve as the legal basis for data processing if the processing of your personal data is necessary in order to safeguard a legitimate interest of our company or that of a third party, and if your interests, basic rights and basic freedoms do not require that the personal data be protected.

In the course of this Data Privacy Declaration, we will always note the legal basis for the processing of your personal data.

2.5       Data deletion and storage term

In general, we always delete or block your personal data when the purpose for which it was stored no longer applies. However, data may continue to be stored if this is provided under laws to which we are subject, for instance with respect to statutory retention and documentary obligations. In such cases, we will delete or block your personal data after the end of relevant regulated terms.

3         Use of our website

3.1       Information about your computer

Each time you access our website, we collect the following information about your computer, regardless of whether you are registered or not: the IP address of your computer, your browser request, and the time of this request. In addition, the status and quantity of data transmitted will be collected as part of this request. We also collect product and version information on the browser and operating system used on your computer. Furthermore, we collect information on the website from which you accessed our website. The IP address of your computer is stored only while you are using the website, and then deleted or truncated in order to anonymise it. The other data is stored for a limited time.

We use this data in order to operate our website, in particular to identify and remove errors, in order to assess usage rates for the website and to make adjustments or improvements. We have a legitimate interest to process data for these purposes in the sense of Art. 6 para. 1 lit. f) GDPR.

3.2       Use of cookies

Like many other websites, our website uses cookies. Cookies are small text files stored on your computer that save certain settings as well as data regarding the exchange with our website via your browser. A cookie generally contains the name of the domain from which the cookie file was sent, as well as information on the age of the cookie and an alphanumeric identification code.

Cookies allow us to recognise your computer and make any default settings available immediately. The cookies we use are so-called session cookies whenever possible. These are deleted automatically after the end of the browser session. In some cases, cookies with a longer storage term may be used so that your default settings and preferences can be taken into consideration the next time you visit our website.

Most browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser so that you are notified once cookies are sent. It is also possible to manually delete previously stored cookies via your browser settings. Please note that, in some circumstances, you may only be able to use our website on a restricted basis, or may not be able to use it at all if you reject the storage of cookies or delete necessary cookies.

If cookies are not necessary for our website, we will ask you to consent to the use of cookies the first time you access the site. With respect to non-necessary cookies from third-party providers, the following section provides a more complete description of the services of these third-party providers that we use. The legal basis for the associated data processing, including any data transmission, is your consent in each case in the sense of Art. 6 para. 1 lit. a) GDPR. Once you have granted your consent, it may be revoked at any time with future effect, in particular through changing your selected settings.

The legal basis for using necessary cookies is our legitimate interest in properly providing our website in the sense of Art. 6 para. 1 lit. f) GDPR, as well as performing a contract – if contracts are concluded or performed via our website – in the sense of Art. 6 para. 1 lit. b) GDPR.

4         Integration of services from third-party providers

We use the services of third-party providers to provide some functions of our website. These services are primarily optional functions which you must explicitly accept or use. We have concluded contractual agreements for the provision or integration of services with these providers, and we do everything within our power to ensure that the third-party providers give transparent information regarding the scope of personal data that is processed, and that they comply with data protection law regulations.

4.1       Retargeting and remarketing

Retargeting and remarketing are technologies which make it possible to display relevant advertisements to users who have previously visited a certain website even after they leave the website. To do so, it is necessary to continue recognising the web users beyond our own website; cookies from a relevant service provider are used for this purpose, and the previous usage relationship is also taken into consideration. If a user views certain products for instance, this product or similar products can then be shown to them as an advertisement on other websites. These are personalised advertisements adapted to the needs of individual users. It is not necessary for the user to be identified beyond the recognition function in order to display these personalised advertisements. Because of this, we do not combine the data used for retargeting or remarketing with any other data.

We use such technologies to display advertisements online. We use third-party service providers to display the advertisements. We use the services of Google and Facebook, among others, which allow us to automatically display products of interest to the website user. These functions are implemented using cookies. It is possible that data may be transmitted to the USA during this process, and that US security authorities may gain access to the relevant data.

Should we use cookies for the aforementioned purpose, this will only be done on the basis of your consent and thus on the legal basis of Art. 1 para. 1 lit. a) GDPR.

4.2       Leaflet

We use Leaflet API, a map service that allows OpenStreetMap, a service of FOSSGIS e.V., Bundesallee 23, 10717 Berlin, – the open source alternative of Google Maps – to be integrated into the website. For the correct display, it is necessary from a technical point of view to make requests to other servers. Through these requests, it would be possible in principle that information about your use of this website (including your IP address) is transmitted to other servers and stored there. The other servers are limited to maps.wikimedia.org (map layers) and unpkg.com (leaflet files) after analysis by the developer tools.

You have the option to disable OpenStreetMap’s service and thus prevent data transfer to third parties by disabling JavaScript in your browser. However, we would like to point out that in this case you will not be able to use the map display on our pages, or only to a limited extent.

Openstreetmap is used in the interest of enhancing our online offering. This represents a legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO. If cookies that are not technically necessary are used in connection with the use of this function, the data processing is also based on your express consent pursuant to Art. 6 (1) lit. a GDPR.

More information about OpenStreetMap can be found at https://www.openstreetmap.de. More information on the API Leaflet used can be found at https://www.leafletjs.com.

4.3       YouTube

YouTube videos are integrated into our website; we use a plug-in from the service YouTube (hereinafter referred to as: “YouTube”) operated by Google in order to play these videos. The operator of the service is Google.

When you access a page of our website on which a YouTube video is integrated, Google initially receives only the information necessary to complete the integration, and no cookies are set to analyse usage behaviour. Google only receives further information if you play the integrated video; Google may also set cookies to analyse your user behaviour in this context. This data processing by Google is technically necessary to play YouTube videos, and is specified by YouTube. We have no influence over this data processing, and we recommend taking this into consideration when you play a YouTube video on our website. When videos are played, for instance, Google’s YouTube servers are informed of the page of our website from which you are playing the video.

If you are logged into your Google account, you allow Google or YouTube to directly associate your surfing behaviour with your personal Google profile. Therefore, we recommend only playing integrated YouTube videos if you consent to have the associated data processing carried out by Google. You can prevent the data from being associated with your Google profile by logging out of your YouTube account. Further information on how user data is handled is available in the Google Data Privacy Declaration at https://www.google.de/intl/de/policies/privacy/, which also applies to YouTube.

We use YouTube to show you videos and thereby to better inform you about us and our services. The legal basis for integrating the videos is our legitimate interest in the sense of Art. 6 para. 1 lit. f) GDPR; videos are played and further data processing is carried out, however, only based on your consent in the sense of Art. 6 para. 1 lit. a) GDPR.

4.4       reCAPTCHA

We use in connection with various contact options that we provide to you reCAPTCHA. reCAPTCHA is a service of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”). reCAPTCHA serves the purpose of distinguishing human input from automated, machine input. For this purpose, your input is transmitted to Google and processed there. Your IP address, browser type, browser language, the date and time of your request used by Google for the service will be transmitted to Google.

You can find more information on Google reCaptcha and the privacy policy at: https://www.google.com/recaptcha/intro/v3.html or https://www.google.com/privacy.

We base the processing on our legitimate interest in accordance with Art. 6 para. 1 lit. f) DSGVO in protecting the website from automated spying, misuse and SPAM. If cookies that are not technically necessary are used in connection with the use of this function, the data processing is also based on your express consent pursuant to Art. 6 (1) lit. a GDPR.

4.5       HubSpot

We use HubSpot, which is an integrated software solution, to cover various aspects of our online marketing, namely in connection with our contact form and our contact management. HubSpot is a software company from the USA with a branch office in Ireland (HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500).

As part of the optimisation of our marketing measures, the following data may be collected and processed via HubSpot: Your contact details (name, title, first name, telephone, fax, mobile phone, internet address, e-mail, position, company, company address, number of employees, industry, telephone (company), fax (company)), contact history and correspondence, data for offers and business initiation, IP-address, browser type, navigation information, referral URL, performance data, Information on how often the application is used, duration of your visit and, if applicable, further. The data is stored for as long as it is necessary to carry out our contact activities. This information is stored on servers of HubSpot. It can be used by us to contact visitors to our website and to determine which of our company’s services are of interest to them.

You can find more information on data processing by HubSpot here: https://legal.hubspot.com/privacy-policy.

The legal basis for the processing is your consent in accordance with Art. 6 (1) lit. a DSGVO. If you do not wish the aforementioned data to be collected and processed via HubSpot, you can refuse your consent or revoke it at any time with effect for the future. Within the scope of processing via HubSpot, data may be transferred to the USA. The security of the transfer is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR.

5         Communication with us

You can contact us in a variety of ways, including using the contact form on our website. In addition, we are glad to provide you with regular information via e-mail in our newsletter.

5.1       Contact forms

If you would like to use the contact form on our website, we will collect the personal data you enter into the contact form, in particular your name and e-mail address. In addition, we will store the IP address and the date and time of the request. We will process the data submitted via the contact form exclusively for the purpose of answering your inquiry or your request. Overall, we use two different contact forms, one explicitly for support requests and one for preparing product demonstrations.

You can decide which information you would like to provide us through the contact form. The legal basis for processing your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR. After we complete handling of the matter, the data will be stored initially in case there are any questions. You can request at any time that we delete the data; otherwise, it will be deleted after the matter has been handled in full; any statutory retention periods shall remain unaffected.

5.2       Newsletter

When you register for our newsletter, we will use your e-mail address for our own advertising purposes until you unsubscribe. You will receive regular information via e-mail on current topics, as well as e-mails for special occasions such as special sales. E-mails may be personalised and customised based on the information which we have about you.

Unless you have granted us your consent in writing, we use a so-called double opt-in process to register for our newsletter, meaning that we will only send you a newsletter via e-mail if you have first expressly confirmed that we should activate your newsletter subscription. We will send you a notification e-mail for this purpose asking that you click a link contained in the e-mail to confirm that you would like to receive our newsletter.

The legal basis for processing your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR, if you have expressly registered for the newsletter. Under the law, it may also be possible for you to receive newsletters, satisfaction surveys, or other advertising materials from us via e-mail or regular mail even without providing your express consent because you have ordered goods or services from us, if we receive your e-mail address in this context and if you have not objected to receive information via e-mail. The advertising content will be restricted to goods and services similar to those you have already ordered. In this case, the legal basis is our legitimate interest in direct advertisement in accordance with Art. 6 para. 1 lit. f) GDPR.

If you no longer wish to receive any newsletters from us, you can revoke the consent you have granted at any time with future effect, or object to continuing to receive the newsletter, without incurring any costs beyond the transmission costs under basic rates. Simply use the unsubscribe link provided in every newsletter or send a notification to us or to our Data Protection Officer.

6         Social media

In addition to our website, we also use a variety of social media channels to provide information and communicate with you; links are provided to these on our website. Specifically, we use the social networks Instagram, LinkedIn and YouTube. You can identify the links by the logos of the individual providers.

When you click the links, the relevant social media pages will open. This Data Privacy Declaration does not apply to these pages. In general, the provisions and Data Privacy Notices of the individual providers apply to those pages. The following section provides an overview of the notices for the individual providers.

Instagram:    https://help.instagram.com/519522125107875

LinkedIn:       https://de.linkedin.com/legal/privacy-policy?trk=homepage-basic_join-form-privacy-policy

YouTube:      https://policies.google.com/privacy?hl=de&gl=de

Before you access these links, no personal data is transmitted to the respective providers. Your access of the linked page serves as the basis for data processing by the respective provider.

7         Applicant Portal

You can use the applicant portal to apply for a job with us and submit all the necessary information and documents. The use of the applicant portal is voluntary; you can also send us your application by other means, for example by e-mail or by post. If you decide to use the applicant portal, we will process all data that you provide to us.

When we receive an application via the applicant portal, your documents will be forwarded electronically to the relevant employees at our company. If you have applied for an advertised position, your documents will be automatically deleted 180 days after the end of the recruitment process, provided that no other legitimate interests prevent deletion. Such legitimate interests in this sense include, for example, obligations to provide evidence in court proceedings. In the case of an application without reference to an advertised position (unsolicited application), the application will be retained for as long as there is a possibility that the application may be of interest. You have the option of requesting the deletion of your application at any time, even before the expiry of the retention periods provided for. In the event of a successful application, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal requirements. In all other cases, the legal basis for storing your applicant data is your consent pursuant to Art. 6 (1) a) DSGVO.

7.1       Talent Pool

If you explicitly agree that we store your applicant data in our Talent Pool, we would like to keep your applicant data in our Talent Pool for 24 months and share it within the ROTZINGER Group to provide you with other suitable job posts than the one you have applied for. After that period of time (24 months) the applicant data will be automatically deleted. The legal basis for the storage of your applicant data is also in this case your consent according to Art. 6 (1) a) DSGVO.

8         Appointment finder

You can make an appointment with us via our online presence. To do this, we collect your title, name, e-mail address and the date on which you wish to make an appointment with us via an input field. We use your name and e-mail address to confirm the appointment and, if necessary, to contact you at short notice if the appointment has to be rescheduled or there are queries about your appointment. The legal basis for this is the fulfillment of a contract with you, or the implementation of pre-contractual measures pursuant to Art. 6 para. 1 lit. b) DSGVO.

9         Your rights and contact

We work to provide you with the most transparent explanations possible on how your personal data is processed and on the rights to which you are entitled. If you would like further information or would like to exercise your rights, you can contact us at any time so that we can respond to your request.

9.1       Rights of data subjects

You have a wide range of rights with respect to the processing of your personal data. Firstly, you have a comprehensive right to receive information, and you can also request the rectification and/or deletion or blockage of your personal data. You can also request that processing be restricted, and you have the right to object to processing as well. You also have a right to data portability with respect to the personal data you transmit to us.

If you would like to assert one of your rights and/or receive further information on these rights, please contact our customer service. Alternatively, you can also contact our Data Protection Officer.

9.2       Revocation of consent and objection

Once you have granted your consent, you are free to revoke it at any time with future effect. If you revoke your consent, this will not affect the legality of processing carried out based on the consent up to that point. Our customer service and Data Protection Officer also serve as your contact persons for doing so.

If your personal data is processed not based on your consent, but on another legal basis, you can object to this data processing. Your objection will result in the data processing being reviewed and ended if necessary. You will be informed of the results of the review and will receive further information from us on why the data processing is permitted, if we intend to continue data processing.

9.3       Contact information

If you have questions related to how we handle personal data or need further information on data protection law matters, will be happy to assist you. Our contact information is:

ROTZINGER Group AG
Data Protection Officer
Rinaustrasse 30
4303 Kaiseraugst

SWITZERLAND

e-mail: data.protection.officer@rotzingergroup.com

9.4       Complaints

If you believe that our processing of your personal data is in violation of this Data Privacy Declaration or the applicable data protection provisions, then you have the right to submit a complaint to the supervisory authority.

10   Further information and changes

10.1  Links to other websites

Our website may contain links to other websites. These links are generally marked as such. We have no influence over whether the linked websites conform to applicable data protection laws. Therefore, we recommend that you review the Data Privacy Declarations of other websites as well.

10.2  Amendments to this Data Privacy Declaration

The date (below) indicates the version of this Data Privacy Declaration. We reserve the right to amend this Data Privacy Declaration at any time with future effect. An amendment will be made, in particular, if we make technical changes to our website or if data protection law regulations change. The current version of the Data Privacy Declaration is always available directly via our website. We recommend that you regularly review the amendments to this Data Privacy Declaration.

Version date for this Data Privacy Declaration: 01/03/2022